Posted by arlene

Normally, your documents must be spooled before they print so that users notice a faster response time. However, when troubleshooting, you might want to send documents directly to the printer, bypassing the spooling operation. Also, if space becomes a problem on the disk that holds the spooling directory, you can cause jobs to be sent directly to the printer to avoid using additional disk space. Because this option is selectable by printer, you can set up some printers to use the spool directory and others to send jobs directly to the printer.

The Sharing tab enables you to modify the selections you chose when you created the printer and to either allow or disallow the printer to be shared with network users. You also can use this tab to load additional client drivers when new clients are brought into the network, or to change the share name the printer uses on the network.

The Security tab enables you to set up permissions that control which users or groups can use this printer, and that control auditing features for the printer. Users can be denied access to the printer, be allowed to print and manage documents, or be gives full control to the printer. Full control allows users to perform the following functions:

Print

• Change document settings

• Pause or restart the printer

Delete print jobs

• Change the priority (printing order) of jobs

• Delete the printer

• Change permissions for the printer

Usually, only print operators or network administrators are given full control over a printer. Most users need only the Print permission. This enables users to send print jobs and control their print jobs, but not those of other users. Auditing can help print operators and network administrators monitor printer usage to determine whether changes in permissions are necessary. The Auditing functions on the Security tab allow you to record events to the Event

The Device Settings tab enables you to configure device-specific values for the printer. This includes information on tray selection, font cartridges, and so on, depending on the features available for the specific printer type.

Managing Printers

After you create a printer, users can connect to it and use it to print. The administrator, or other users who have the appropriate permissions, can view the status of documents waiting to print and can manage the printer. You can access this dialog box by double-clicking a printer in the Printers folder.

Documents that are currently being printed or waiting to print are displayed, showing the title of the document, the user, the size of the print job, the port the printer uses, and the date and time the job was submitted. You can use the Printer menu and the Document menu to manage the printer or any document. The Printer menu allows you to perform the following actions:

• Pause the printer
• Set the printer to be the default on this computer
• Change the defaults for documents sent to this printer
• Change the sharing aspects of the printer
• Remove all documents from the printer
• View or modify properties for the printer

This menu is useful when you’re experiencing problems with a particular printer. You can pause the printer, which stops printing but keeps any documents waiting to print, to fix a minor problem and then resume printing after the trouble has been resolved. You also can remove all documents from the printer, which is handy when a user or an application has sent numerous documents to a printer by mistake. You can bring up the Properties page for the printer, discussed earlier in this chapter, and modify items as you see fit.

The Documents menu is used to individually pause, restart, or cancel print jobs. You can selectively highlight individual documents waiting to print and then cancel them.

This view of the printer is most often used by print operators who are responsible for managing printer resources on the network.

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